The 5-Step Workflow

From bid received
to bid submitted.

SubSparq guides you through the entire bid process — analysis, exclusions, pricing, review, and submission. All in one place, start to finish.

Step 01Is It Worth Bidding?

Know Before You Invest a Single Hour

Upload the bid package — PDF, specs, drawings, addenda, all of it. SubSparq reads the entire thing and delivers a clear BID IT / WORTH A LOOK / THINK TWICE signal in minutes, not hours.

  • Potential Blockers — what could prevent you from bidding or winning
  • Major Considerations — top 5 things to keep in mind
  • Scope Clarity Score, Contract Risk Flags, Source Citations
  • Qualification matching against your live company profile
SubSparq Signal
✓ BID IT
→ Worth a Look
⚠ Think Twice
Potential Blockers
Liquidated damages $2,500/day — negotiate before signing (p.47)
Pay-if-paid — no statutory fallback language included (p.54)
Major Considerations
Scope is well-defined for electrical rough-in. Commissioning responsibilities require clarification with GC before pricing.
Step 02Write Your Exclusions

Protect Yourself Before You Price

SubSparq drafts your scope statement, exclusions, clarifications, and assumptions based on the analysis — in plain English, in your voice, ready to edit and send.

  • AI-drafted exclusion language from your actual scope
  • Clarifications tied directly to bid document ambiguities
  • Edit, approve, and include in your bid package
Your Exclusions — AI Draft
Excludes commissioning and startup of mechanical equipment installed by others.
Excludes permit fees. Permit allowance to be confirmed by GC prior to award.
Assumes single electrical service point of entry per architectural drawings dated 02/14/25.
All pricing is based on straight-time labor. Overtime not included unless specifically requested.
4 exclusions drafted · Click any to edit · Add more with AI assist
Step 03Price the Job

Build Your Number With Confidence

The cost sheet builder pulls hidden cost flags directly from the analysis — bond costs, liquidated damage exposure, overtime risk — so nothing gets left out of your number.

  • Hidden cost flags auto-populate from Step 1 analysis
  • Risk exposure line items — LD, bond, overtime
  • Bid bond requirement and estimated cost auto-filled
Cost Sheet
Labor (straight time)$312,400
Materials$218,600
Subcontractors$44,000
Overhead & Profit (12%)$69,000
⚠ Bid Bond (1.5%)$9,660
⚠ LD Risk Reserve$15,000
Total Bid Price$668,660
Step 04Review Your Package

Before You Send — Check Everything

The pre-submission checklist walks you through every item that needs to go out with your bid — forms, attachments, certifications, cover letter — so nothing gets forgotten.

  • Checklist generated from the bid requirements in your package
  • Required forms, attachments, and certifications listed
  • Download full PDF package when ready
Before You Send
Bid form completed and signed
Exclusions and clarifications attached
Certificate of insurance included
Bid bond letter attached (required)
MBE subcontractor participation form
Alternates pricing per Section 01200
Step 05Submit Your Bid

Send It and Stay on Top of It

Download the bid PDF, send via your SubSparq vanity address, and every GC reply routes directly back to your bid thread. Every message, every addendum, every negotiation — logged in one place.

  • Download complete bid package as a PDF
  • GC reply tracking address — replies come back to SubSparq
  • Full message history — every exchange logged to the bid record
GC Communication Thread
MC
Thanks for the bid. Can you provide an alternate for adding a 200A panel in Suite 4B?
JD
Alternate for Suite 4B panel: Add $8,400. Lead time is 6 weeks from award. Let me know if you need the full spec.
MC
Perfect. You're on our short list. We'll be back with questions by Friday.
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